In the context of official and professional communication, the enquiry letter serves as a valuable tool by serving as a conduit between individuals or organizations seeking information and those with it already. An enquiry letter is essentially a formal letter written to a company or individual requesting details about a product or service.
Since they will now be more autonomous and may need to seek any organization for their continued education plans, students are frequently instructed to prepare a letter to the editor or this letter in class 10. Because of this, class 10 students are instructed in the craft of writing a solid enquiry letter, not an inquiry letter. This article will teach us all there is to know about the letter of enquiry, including its format and several instances and samples.
Enquiry Letter or Inquiry Letter
An enquiry letter and an inquiry letter are entirely different from a letter to the class teacher.
| Term | Spelling | Usage | Example |
|---|---|---|---|
| Enquiry Letter | British Spelling | Used to request information about a product, service, or program. | A student writes an enquiry letter to a bookstore to ask for the availability of NCERT books. |
| Inquiry Letter | American Spelling | Used to request information about a specific topic or issue. | An editor writes an inquiry letter to a government agency to request information about a specific policy or program. |
Enquiry Letter for Class 10
A class 10 letter of inquiry is written to request information. You have the option to compose a letter posing a query or one answering it. All the necessary components should be included in a well-written letter of inquiry.
You should start the letter by stating
- your name,
- the reason you’re sending it, and
- what favor you want from the receiver.
The person has to be given at least a few weeks to answer your query. All relevant contact information must be included. You should be courteous and official in your letter of inquiry.
Letter of Enquiry for Class 10
A formal letter that is written to request information or clarification on a matter is called an enquiry letter. One can write an inquiry letter for a number of reasons, including:
- To inquire about a service, commodity, or course that piques your interest.
- To find out more information about a scholarship, internship, or job you wish to apply for.
- To inquire about a concern, grievance, or recommendation you may have.
Letter of Enquiry Format for Class 10
- Sender’s Information: Include your contact information at the top of the letter. This should include your full name, address, phone number, and email address. If you’re writing on behalf of a company, include the company’s name and address.
- Date: Include the date on which you are writing the letter. Place it below your contact information.
- Recipient’s Information: Include the recipient’s name, title, organization, and address. If you don’t know the recipient’s name, you can address it to a general department or position (e.g., “To the Human Resources Manager”).
- Salutation: Begin the letter with a formal salutation. Use “Dear Mr.,” “Dear Ms.,” or “To Whom It May Concern,” depending on whether you know the recipient’s name.
- Opening Paragraph: In the opening paragraph, clearly state the purpose of your inquiry. Mention how you learned about the organization or opportunity you are inquiring about. This section should grab the recipient’s attention and make them want to read further.
- Body Paragraph(s): Provide more details about your inquiry. Ask specific questions or request the information you need. If you’re inquiring about a job, mention your qualifications and interest in the position. If you’re inquiring about a product or service, specify what you need to know.
- Closing Paragraph: Express your appreciation for the recipient’s time and assistance. Mention your willingness to provide additional information if needed. If you are inquiring about a job, express your interest in further discussions or an interview.
- Complimentary Close: Use a polite and formal closing, such as “Sincerely” or “Yours faithfully.”
- Signature: Sign your name above your typed name if you are sending a physical letter. If you are sending the letter via email, you can simply type your name.
- Enclosures (if applicable): If you are including any documents or attachments with your inquiry letter, mention them at the end of the letter, such as “Enclosures: Resume, Writing Samples.”
- Contact Information (optional): Repeat your contact information (address, phone number, and email) at the end of the letter in case the recipient needs to reach you easily.
- Proofread: Before sending the letter, carefully proofread it for any grammatical or spelling errors. A well-written and error-free letter reflects professionalism.
Tips for Writing a Letter of Enquiry
- Be crystal clear. State the purpose of your letter in the first paragraph, and avoid using unnecessary jargon or technical language.
- Be polite and respectful.
- Provide specific details.
- Proofread carefully.
- Follow up if necessary.
Examples of Letters of Enquiry for Class 10
Example 1:
12, Park Avenue
Hyderabad – 500001
10th November 2023
The Sales Manager
XYZ Electronics Pvt. Ltd.
56, MG Road
Mumbai – 400002
Subject: Enquiry about the features and price of a laptop
Sir,
I am Rajesh Kumar, a student of Class 10 at TIA School. I am writing to enquire about the features and price of a laptop that I want to buy for my studies.
I saw your advertisement in the newspaper, and I was interested in the model no. XYZ-356, which is a 13.3-inch laptop with 6 GB RAM, 1 TB HDD, and Windows 11. Please share with me the following specifications of the laptop:
- The processor, graphics card, battery life, and weight of the laptop.
- The warranty, service, and support options for the laptop.
- The availability, delivery, and payment modes for the laptop.
- The discounts, offers, and schemes for the laptop.
It would be great if you could send me the information in a PDF file by 25th November 2023. I’m sharing a copy of my school identity card and a passport-size photograph with this letter here.
Thank you for hearing me out, hope to hear from you soon. You can contact me at +919123456780 or rajesh.k@gmail.com if you have any questions or concerns. I hope to buy your laptop and enjoy its features and benefits.
Yours sincerely,
Rajesh Kumar
Attachments: (2) School identity card, Passport size photograph
Example 2:
5, Green Park Avenue
Hyderabad – 500001
15th January 2023
The Director
ABC Institute of Languages
23, JM Road
Hyderabad – 500002
Subject: Enquiry about the admission process for a French language course
Sir/Madam,
I am Rajesh Kumar, a student of Class 10 at XYZ School. I am writing to enquire about the admission process for a French language course that I want to join at your institute.
I have a keen interest in learning foreign languages, and I have chosen French as my optional subject for Class 11 and 12. I want to join a French language course at your institute, as I have heard about your reputation and excellence in teaching foreign languages. I would like to know the following details about the course in your college:
- The eligibility criteria and the entrance test for admission.
- The duration, timing, and syllabus of the course.
- The fee structure and the payment modes for the course.
- The faculty, facilities, and activities of the course.
It would be great if you could send me the information in a PDF file by 25th November 2023. I have enclosed a copy of my Class 10 mark sheet and a passport-size photograph with this letter.
Thank you, and hope to hear from you soon. For any other information, call me at +919123456780 or email me at rajesh.k@gmail.com. I hope to join your institute and learn French from your expert teachers.
Yours faithfully,
Rajesh Kumar
Attachments: (2) Class 10 mark sheet, Passport size photograph
Sample Exercises for Letter of Enquiry for Class 10 Students
Exercise 1: Write a letter of enquiry to a company you are interested in interning at, requesting information about their internship program and application process.
Exercise 2: Write a letter of enquiry to an orphanage you are interested in volunteering for, requesting information about their volunteer opportunities and application process.
Exercise 3: Write a letter of enquiry to a summer camp you are interested in attending, requesting information about their camp programs, fees, and financial aid options.
Conclusion
Letter of enquiry writing is an important skill for Class 10 students to develop. By learning the essential format and practicing writing different types of letters of enquiry, students can prepare themselves for a variety of academic and professional opportunities.
